In this Guide

Export Information Codes

The Export Information Code defines the export type of the shipment. Required when the SED is included with export documents or is carrier-prepared on the shipper's behalf.

Code	Description
CH	Shipment of goods donated for relief or charity provided for in chapters 1 through 97 of Schedule B, Classification of Exports. Specific goods listed below should be reported under the appropriate Chapter 98 numbers as follows: Comingled food products—Schedule B No. 9802.10.0000. Medicinal and pharmaceutical products—Schedule B No. 9802.20.0000. Wearing apparel—Schedule B No. 9802.30.0000.
CR	Goods moving under a carnet.
DD	Other exemptions: Currency (both U.S. and foreign) Airline tickets Banknotes Internal revenue stamps State liquor stamps (strip stamps are same as liquor stamps) Advertising literature Export of articles imported temporarily for use by representatives of foreign governments of international organizations or members of armed forces of a foreign country.
DP	Diplomatic pouches and their contents. (15 CFR Sec. 30.55 (a))
FS	Foreign Military Sales program conducted on the basis of formal contracts or agreements between the U.S. government and an authorized recipient, being shipped on a commercial carrier.
GP	Shipments under U.S. Government contract for the construction of facilities overseas.
GS	Shipments to U.S. Government agencies and their employees for their exclusive use (15 CFR Sec. 30.53): Office furniture, equipment and supplies. Food, medicine or related items. Supplies and equipment sent to U.S. embassies or diplomatic missions for their own use. Books, maps, charts, pamphlets, and similar articles shipped by U.S. Government to libraries, government establishments or similar institutions.
HH	Personal and household effects and tools of trade, including usual and reasonable kinds of furniture, clothing, instruments, tools, and other effects, provided that the articles are: Owned by the exporter or his immediate family, In the possession of the exporter at the time of or prior to departure, Necessary and appropriate for the use of the exporter or his immediate family, Intended for the exporter's use or the use of his immediate family, And not intended for sale.
HR	Human remains with receptacles and flowers
IC	Interplant correspondence
IP	Shipment of goods originally imported temporarily free under bond (TIB) and then exported after being processed or manufactured into a new article in the United States.
IR	Shipments of goods originally imported temporarily free under bond (TIB) and then exported after being repaired or altered in the United States, (Report value of repairs only under Schedule B No. 9801.10.0000)
IS	Shipment of goods originally imported temporarily free under bond (TIB) for return in the same condition as imported: Goods previously imported for testing, experimentation demonstration, review, etc. Goods previously imported for exhibition, illustration, etc. Samples, models previously imported for review or for taking orders. Goods previously imported for participation in races or contests. Animals previously imported for breeding, exhibition.
LC	Shipments valued $2500 or less per Classification Number (15 CFR Sec. 30.55(h)): Destined to countries other than those included in Groups T & V, (See Supplement No. 1 to Part 770, Export Administration Regulations) All Shipments regardless of value or destination: Requiring a validated U.S. Dept of Commerce license. Subject to the International Traffic in Arms Regulations, even if exempt from licensing. Requiring a Drug Enforcement Administration export permit.
LV	Shipments valued $2500 or less per Classification Number (15 CFR Sec. 30.55(h)) under any General License destined: Countries included in Groups T & V (See Supplement No. 1 to Part 770, Export Administration Regulations) Between the U.S. and Puerto Rico. Shipments to the U.S. Virgin Islands.
MS	All commodities consigned to the U.S. armed forces for their exclusive use (15 CFR Sec 30.52) including those to: Armed services exchange systems. Military bases for construction and maintenance.
OS	All other exports
RJ	Inadmissible merchandise
SC	Instruments of international trade, exported without transfer of ownership or title: shipping containers, tanks returning for refilling, paper cores, bobbins, racks, reels, spools, etc.
SR	U.S. carrier stores, to be warehoused overseas.
TE	Temporary exportations which are not sold or offered for sale and are, at the time of shipment, definitely intended to be returned to the United States in the same condition as exported: Goods for exhibition or demonstration and return to the United States. Goods to be tested or evaluated and returned to the United States. Goods to be inspected, calibrated, etc. and returned to the United States. Goods to be repaired and returned to the United States. Goods for participation in races or contests. Goods for temporary use in international waters or for temporary use in foreign countries for research, exploration, construction and similar projects.
TL	Merchandise exported for a 1-year lease.
TP	Temporary exportations of domestic merchandise that are to be processed, manufactured or assembled abroad and returned to the United States.
UG	Single gift parcels covered by Bureau of Export Administration General License GIFT.

Incoterms

"Incoterm" is short for International Commerce Term. Incoterms form a set of pre-defined commercial terms published by the International Chamber of Commerce (ICC) and widely used in International commercial transactions. An incoterm is basically a term of sale used to describe the responsibilities of the buyer and seller in international shipments. (However, incoterms in and of themselves do not constitute a contract.)
Notes:

Current Incoterm rules were published in 2011. "Incoterm" is a registered trademark (®) of the ICC.
On the Parcel Warehouse screen, you select the incoterm for an international shipment from the INCOTERM drop-down list on the INTL tab. See Processing a Shipment - INTL Tab .

The following table includes only incoterms used with Parcel in the order they appear on the INCOTERM drop-down list.

Incoterm	Description
CIF	Cost, Insurance, Freight

Seller – Responsible for costs incurred in transporting freight to destination port, including marine insurance.
Buyer – Responsible for foreign clearance/taxes and transport to final destination.
Note: The quoted price includes all goods, insurance and freight costs.

CIP

Carriage and Insurance Paid
Buyer – Responsible only for custom duties/taxes abroad and the delivery charges to the final destination.

Seller – Responsible for everything else.
Note: Risk of loss or damage is transferred from seller to buyer when goods have been delivered to the carrier.

CPT	Carriage Paid To Buyer is responsible only for insurance, custom duties and taxes abroad, and the delivery charges to the final destination. Seller is responsible for everything else. Note: Risk of loss or damage is transferred from seller to buyer when goods have been delivered to the carrier.
CFR	Cost and Freight

Seller – Responsible for costs incurred in transporting freight to destination port.

Buyer – Responsible for insurance, foreign clearance/taxes, and transport to final destination.

DDP	Delivery Duty Paid Seller is responsible for all transportation, customs clearance, and duties or taxes (a totally prepaid shipment). *Note:* This field is mandatory for FedEx IGC and FedEx International Connect Plus® (FICE) shipments.
DDU	Delivery Duty Unpaid

Seller – Responsible for all transportation and customs clearance.

Buyer – Responsible only for the payment of customs duties/taxes abroad.

DAP	Delivered At Place The Seller delivers when the goods are placed at the Buyer's disposal on the arriving means of transport ready for unloading at the names place of destination. The Seller bears all risks involved in bringing the goods to the named place.
EXW	EX Works

Seller – Responsible only for storage/labor at point of origin, and export packing.
Buyer – Responsible for everything else. |

FCA

Free Carrier
Seller – Responsible only up to and including loading at point of origin.
Buyer – Responsible the rest of the way including inland transport to the port after loading at point of origin. |

FOB

Free On Board
Seller – Responsible for transporting goods to the specified location or port of exit if no specific location is named.
Buyer – Responsible for transport beyond specified point, or the exit port.

Note: The quoted price applies only at the inland shipping point, and the seller takes responsibility for loading of the goods on, or in, railway cars, trucks, barges, aircraft, or other transport modes.

DAT	Delivered At Terminal Seller delivers when the goods, once unloaded from the arriving means of transport, are placed at the Buyer's disposal at a named terminal at the named port or place of destination. "Terminal" includes any place, whether covered or not, such as a quay, warehouse, container yard or road, rail or air cargo terminal. The Seller bears all risks involved in bringing the goods to and unloading them at the terminal at the named port or place of destination.
DAF	Delivered at Frontier Seller delivers goods to a border location. The seller is usually responsible for all costs of transporting the goods to the drop-off point for the buyer. The party picking up the goods will usually be importing them and traveling across customs.
DDU	Delivered Duty Unpaid Seller is responsible for the safe delivery of goods to a named destination, paying all transportation expenses, and assuming all risks during transport.
DEQ	Delivered ex Quay Seller had to deliver the goods to the wharf at the destination port. The term is now obsolete, and has been replaced with DAT, or "delivered at terminal."
DES	Delivered ex Ship Seller to deliver goods to a buyer at an agreed port of arrival. It assumed the full cost and risk involved in getting the goods to that point, at which time it was available to the buyer and the buyer assumed all ensuing costs and risks.
DVU	Delivered Duty Paid VAT Unpaid DVU may be used irrespective of the mode of transport.
DPU	Delivered At Place Unloaded Seller to unload goods at the place of destination.

License Exception Symbols

An export license is a specific grant of authority from the government to a particular exporter to export a specific product. Export licenses are granted on a case-by-case basis for either a single transaction or for a specified period of time. The exporter must apply for the export license. When shipping an international shipment that requires your license, you must also select the license exception symbol that applies to that shipment.
Valid values for license exceptions:

Symbol	Description
APR	Items for export or re-export not controlled for nuclear nonproliferation, missile technology or crime control
AVS	U.S. aircraft on foreign sojourn into foreign country
BAG	Individual or exporting carrier's crew members baggage
CIV	National security items for civil end users
CTP	Computers and computer parts
ENC	Encrypted software and hardware, financial institutions
GBS	Export or re-export to Country Group B; controlled for national security reasons
GFT	Gift shipments; packages to individuals, religious, charitable or educational, donations of basic needs
GOV	Government shipments, covers shipments for U.S. government agencies, personnel or of cooperating foreign governments
KMI	Encrypted software and hardware
LVS	Value of shipments limited
NLR	No license required
RPL	Servicing and replacement of parts and equipment, one for one replacement parts service or replacement of equipment
TMP	Temporary exports, export and re-export of beta test software
TSPA	Software or technology that is outside the scope of export regulations
TSR	Technology and software, national security reasons, Country Group B
TSU	Technology and software shipments, of basic requirements, data supporting prospective or actual bids, offers to sell, lease or supply an item, software update for fixing programs, mass marketed software

Customs Response Messages

CFM Error Messages

This section lists the error messages that the Customs Filing Module (CFM) can return when validating a shipment request for submission to the Automated Export System (AES). If CFM finds an error or errors in shipment data, one or more of these response messages is displayed when you select Ship > Customs For examples, see the following Help topic: CFM - Responses and Status Messages.

Error Message	Description
Missing customer id	Customer id is blank or null in request. *Note:* Only used if hosted mode of operation. Not applicable in on-premise mode of operation
Missing owner id	The ownerId tag is blank or missing from the request. This is the division, DC (location), company, or other terminology used for this purpose.
Missing transaction reference	The Transaction ref is blank or null.
Missing source app	The Source application is blank or null.
Missing time	The Time is blank or null *Note:* When sending a request via OL, this field is auto-populated so should not generate this error.
Missing submission type	Customs message submission type is blank or null. When sending via OL, this will be automatically set based on the country of Export so should not generate this error.
Missing country of despatch code	Country of dispatch code is blank or null. Filing cannot occur via CFM without this element. When sending via OL, this field is populated from the Exporter Address country code.
Shipment owner id doesn't match the owner id in the header	Shipment payloads owner id does not match the owner id in the header of the request. *Note:* You must make sure that both of these owner ids match.
Shipment transaction reference doesn't match the transaction reference in the header	Shipment transaction reference does not match the transaction reference in the header of the request. *Note:* You must make sure that both of these transaction reference tags match.
Unsupported customs filing action <ACTION_NAME>	Unsupported filing action for the country of dispatch (origin) has been sent. You must send a valid filing action that is supported for the country of dispatch. For example if the country of dispatch is US, the valid filing actions are FULLDEC or REPLACEDEC.
Invalid customs filing action <ACTION_NAME>	Invalid customs filing action. The filing action you have sent with the request is not a recognized value from the available values of CFM.Invalid customs filing action. The filing action you have sent with the request is not a recognized value from the available values of CFM.
Country of despatch code <COUNTRY_CODE> is not supported	Unsupported country of dispatch code Country Code. The country of dispatch code specified is not supported at this time for CFM. You must specify a valid supported code. For Example US or PR. *Note:* On the OL this is taken from the Exporter Address country code.
Submission type <TYPE> not supported for country <COUNTRY>	The submission type is not supported for the country of dispatch specified. *Note:* On OL this is automatically set, so should not generate this error.
Invalid XML	Any of these tags have not been specified: ExportCustomerDetails, ExportCustomsMessageHeader leaving the XML for the request invalid.
Empty or malformed Shipment	No Shipment provided (<Shipment> tag not included in the request) or malformed xml.
Empty or malformed ExportCustomsMessageHeader	No ExportCustomsMessageHeader provided (<ExportCustomsMessageHeader> tag not included in the request) or malformed xml.
Failed to set the selectors on message <SELECTOR>	Error setting the properties to identify a message in the submission list *Note:* If you receive this error message, you need to check the CFM error logs to see what is going wrong.
Error adding the message to the submission list <SELECTOR>	Message couldn't be added to the submission list Need to check the CFM error logs to see what is going wrong.
Missing configuration file for customer id <CUSTOMER_ID>	Configuration file customerid.xml not found. This is for hosted mode of operation only, when a customer ID is sent within the request that does not exist. In on-premise mode this should not happen unless someone deletes the default configuration file. If this happens, the system will report this error using a customer ID of '"defaultcustomer."
Missing configuration for customer id <CUSTOMER_ID>	Configuration file contains no configuration at all (config=null). When a customer ID is sent within the request but the customer's configuration is incomplete or in on-premise mode of operation, the default customer configuration file has been edited and sections incorrectly removed.
Invalid XML in the configuration file for customer id <CUSTOMER_ID>	Error parsing the configuration file for the customer (or the default configuration file for on-premise mode).
Error parsing configuration file: customer id mismatch	Configuration file doesn't contain attribute: customerId="CUSTOMERID" Error with the configuration file for the customer, or default configuration file in on-premise mode.
Unable to initialize configuration file parser	Error initializing the parser. Could not read file. *Note:* This is a serious error; check CFM error logs
Missing drop location	The configuration's drop location for AES filing is missing from the configuration. The configuration for the customer or the default configuration for the system needs to be reviewed. *Note:* This is for AES filing only for US exports.
Missing return location	The configuration's return location for AES filing is missing from the configuration. The configuration for the customer or the default configuration for the system needs to be reviewed. *Note:* This is for AES filing only for US exports.
Invalid drop location	The drop location for AES filing is invalid as specified in the configuration. The configuration for the customer or the default configuration for the system needs to be reviewed. *Note:* This is for AES filing only for US exports.
Invalid return location	The return location for AES filing is invalid as specified in the configuration. The configuration for the customer or the default configuration for the system needs to be reviewed. *Note:* This is for AES filing only for US exports.
Error performing validation	The System could not find or run the AES validation routine. Check the error logs for issues.
Failed to write EDI drop file	The system could not send the AES file to the drop location for the configuration. This could be due to the system not being able to see or have access to the configured drop location.

AES Response Messages

In addition to the "Success" message, AES may return the following types of responses:

Error message
Warning
Information
Exception

The following sections list these messages.
Error Messages

Error Message	Description
Missing or Invalid Related Company - value must be Y or N	None.
Missing or Invalid Mode of Transport - value must be one of A,AC,S,SC,SB,R,RC,J,JC,M,AU,P,H	None.
Missing or Invalid Country of Destination	None.
Missing Transaction Reference	None.
Missing or Invalid Vessel Flag (required for MOT S,SC,SB)	Only if mode of transport is Sea.
Missing or Invalid VesselBookingNumber (required for MOT S,SC,SB)	Only if mode of transport is Sea.
Missing or Invalid US State Of Origin	None.
Missing or Invalid SCAC Carrier Code	Only for non air modes of transport.
Missing or Invalid IATA Carrier Code	Only for air modes of transport.
Missing Conveyance	None.
Missing or Invalid RZWaiver - value must be Y or N	None.
Missing or Invalid QQHazmat - value must be Y or N	None.
Missing or Invalid Departure Date (YYMMDD)	None.
Missing or Invalid Port Of Loading	None.
Missing or Invalid Port Of Discharge	Only for Sea modes of transport.
Invalid InbondType - value must be one of 36, 37, 62, 63, 67, 68, 70	None.
Missing Entry Number for Inbound shipment	Only when inbondtype is 36, 37, 62, 63, 67 or 68.
Invalid Routed Transaction - value must be Y or N	None.
Foreign Trade Zone (FTZ) not specified for Inbound type 67 or 68	Only when inbondtype is 67 or 68.
Missing VID Equipment Initial	Only if used vehicle records provided.
Missing VID Equipment Number	Only if used vehicle records provided.
Missing or Invalid Party Type - value must be one of EX,CN,IC,FW	None.
Missing Exporter (USPPI)	None.
USPPI is missing required information: Party Name, Party IDType (24 or ZZ), Party IDNumber, Contact FirstName, Contact LastName, Contact Phone, Address Line1, City, State Code, Zip Code and Country Code are required	None.
Missing Consignee	None.
Consignee is missing required information: Party Name, Address Line1, City and Country Code are required	None.
US Forwarder is missing required information: Party Name, Party IDType (1 or ZZ), Party IDNumber, Contact FirstName, Contact LastName, Contact Phone, Address Line1, City, State Code, Zip Code and Country Code are required	Only if a Forwarder address is supplied.
Consignee is missing required State Code information	None.
Invalid Country Code for party type: xx	None.
Invalid State Code for party type: xx	Only if party country is US or MX.
Invalid Zip Code for US party type: xx	Only if party country is US.
No commodity lines - at least one is required	None.
Missing or Invalid Commodity Type - value must be A or B	None.
Commodity is missing required information: Line No, Commodity Code, Quantity/UOM, Declared Value/Currency, and Description are required	None.
Missing or Invalid commodity origin: (F)oreign or (D)omestic	None.
Missing or Invalid weight code - AES only supports K for Kilograms	None.
Missing or Invalid Reporting Quantity	None.
Missing or Invalid Gross Weight	None.
Gross Weight is less than the reported quantity	Only when reported quantity UOM is KG.
Invalid License Qualifier - if set; valid values are 1 or 2	None.
Licence exemption indicator must be '2' when the license type is 'S00', 'SCA' or 'SAG'	None.
Licence exemption indicator must be '1' unless license type is 'S00', 'SCA' or 'SAG'	None.
Invalid ECCN number (format: NANNN)	If Export License type is not "E01" and ECCN is not "EAR99".
Missing or Invalid Export Info Code	None.
Missing or Invalid First UOM Code	None.
Missing or Invalid Second UOM Code	None.
Missing or Invalid Commodity Code (type A)	When using HTS codes.
Missing or Invalid Commodity Code (type B)	When using Schedule B codes.
Commodity and First UOM Code mismatch	None.
Commodity and Second UOM Code mismatch	None.
Missing or Invalid Export License Type	None.
Invalid DDTC USML Category	Only if items fall under Directorate of Defense Trade Controls (DDTC) categories.
Invalid DDTC UOM Code	Only if items fall under Directorate of Defense Trade Controls (DDTC) categories.
Invalid DDTC Quantity	Only if items fall under Directorate of Defense Trade Controls (DDTC) categories.
SCA - Canadian ITAR Exemption Scenario requires country of destination 'CA'	License type code SCA only applicable if country of destination is Canada.
ITAR export licence number missing or invalid	When export license type code is one of following: S05, S61, S73, S85, S94.

Warnings and Information
AES may return the following responses with a successful transaction:

Message Type	Message	Special Circumstances
Warning	The despatch date has passed	None.
Warning	Requires confirmation that the XX party country is US	Blank country code on a party.
Information	Declared Value less than minimum value	None.

Exemptions
CFM supports the following AES exempt conditions for US Exports:

Exemption Code	Condition
NOEEI 30.36	Country of destination and consignee country code are Canada (CA) and no commodities require a license. For example, no DDTC fields are populated, ECCN is EAR99 and license type is C33, and license number is NLR or blank/null.
NOEEI 30.37(a)	No commodities require a license. For example, no DDTC fields are populated, ECCN is EAR99 and license type is C33, license number is NLR or blank/null, and the total declared value for all commodities reported in submission is less than $2500 USD.

Customs and Export