BluJay Solutions Parcel 21.1.0 - User Guide
UPS - Closing, Uploading, and Voiding UPS Shipments |
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Closing UPS and Uploading the end-of-day file to UPS
Before the UPS driver arrives to pick up your UPS shipments, you must close UPS in Parcel. After you close UPS, you must upload the 'end-of-day' electronic data file to UPS. This electronic file contains all of the details about the UPS shipments you processed that day. After Parcel uploads the file to UPS, the data in the file is transferred into the UPS computer system so that UPS can route and track the shipments and bill the shipper accordingly.
Configuration Note: The FTP section on the UPS Shipper Defaults System tab in the Parcel Configuration Tool must be completed before you can upload files to UPS.
There are two types of 'end-of-day' file you can upload to UPS. The one you choose depends on the number of times UPS picks up your shipments during the day. See the table below.
Number of times UPS picks up shipments during the day |
Upload File |
Once |
PLD (Package Level Detail file) |
More than once |
ADF (Activation Data File) Note: The ADF file is available only for domestic UPS shipments. |
Regardless of the type of upload file you choose, you need to close UPS first. Follow the steps below.
To close UPS then upload the PLD or ADF file to UPS, follow these steps:
1.Click the Ship menu, then select Close.
2.Enter the following information on the page, then click [SEARCH].
In this field... |
Do this... |
Carrier |
Select UPS from the list. |
Date |
Accept or change the date that appears. Today's date appears by default. |
Status |
Select Open from the list. |
3.In the Search results area, select the shipments that you want to close by selecting the radio button in the left-hand column of that shipment.
4.Click [CLOSE]..
5.After the shipments status has changed to CLOS (closed) in the Search results area, you can select an upload file and upload it to UPS. At the bottom of the page, select one of the following radio buttons:
Select this radio button... |
If... |
PLD |
UPS will pick up your shipments only once today. Before UPS arrives to pick up your shipments, you must close all of the UPS shipments you processed since the last time UPS picked up your shipments on the previous day, then upload the PLD file to UPS. |
ADF |
UPS will pick up your shipments more than once today. Before each time UPS arrives to pick up your shipments, you must close those shipments, then upload the ADF file to UPS. You can upload a new ADF file up to fives times in a day. You can attempt to re-upload an ADF file that failed to upload until it is uploaded successfully . |
6.Click [UPLOAD]. If the upload was successful, a message indicating that appears at the top of the page and a .pld or adf file (depending on which file you chose to upload) is saved in the root of the bin directory where Parcel is installed.
Scheduling Upload Tasks
You can use the Scheduler to create a task that will automatically upload UPS shipments that are closed (you can also use the Scheduler to create a task that will close shipments). To create an upload task in the Scheduler, follow the steps below.
To create an upload task in the Scheduler, follow these steps:
1.Click the System menu, then select Tasks.
2.Click [ADD].
3.Enter the following information on the page, then click [SAVE].
In this field... |
Do this...[ |
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Task Name |
Type a name for the task. |
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Task Type |
Select DIServer Task from the list. |
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Task Status |
Select Active from the list. |
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Frequency |
Type 1. This means the task will run once per day. If UPS will pick up your shipments more than once on the days this task will be scheduled to run, you also need to configure the Run After field (see description of this field below). |
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Execution Time |
Type the time at which the task should begin. Use the following format: HH:MM:SS where HH is the two-digit hour based on 24 hours, MM is the minutes past the hour, and SS is the seconds past the minute. For example, if the tasks begins at 5:35pm, type 17:35:00. You do not have to type the colons, they appear automatically as you type the digits. |
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Task Start On |
Use the calendar to select the date on which the task should begin. |
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Task Ends On |
Use the calendar to select the date on which the task should end. |
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Depends on Task |
From the list, select the task on which the new tasks depends. The task that you select in this field must be executed before the new task will execute. For example, you might want to create a Close task for UPS, then select the Close UPS task in this list. To create a Close task, simply follow these same instructions except in the Command list (described below), select Close instead of Upload. |
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Run After |
If UPS will be picking up your shipments more than once on the days this task is scheduled to run, type the amount of time after the execution time that the task should run again. For example, if the execution time is 09:00:00 (9 am), and you want the task to run again at 13:30:00 (1:30pm), type 04:30:00 in this box. |
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Command |
Select Upload from the list. |
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For Carrier |
Select UPS from the list. Two radio buttons then appear above this field. Select the type of upload file as follows:
|
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For Service |
Select All Services from the list. |
4.Click [SAVE].
Note on EOD Grouping for UPS Shipments
You can configure a UPS carrier to enable EOD grouping in a way that allows shipments which do not qualify for HWT to be grouped into single shipments in the PLD. See the following Help topic: UPS - Shipper Defaults - Tracking Tab.
Voiding Shipments
Before you close UPS, you can void UPS shipments in Parcel on the Track > Status page.
After you close UPS, you must use the following UPS Web site to void shipments:
