BluJay Solutions Parcel 21.1.0 - User Guide
UPS - Processing U.S. International Dangerous Goods |
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This topic explains how to process a UPS dangerous goods package from the United States to another country using one of the following services:
•Worldwide Express®
•Worldwide Express Plus®
•Worldwide Expedited®
•All Worldwide services to Canada.
To use the UPS Standard to Canada service to process dangerous goods packages to Canada, see UPS - Processing Standard to Canada Dangerous Goods.
To process an international UPS dangerous goods package from the United States, follow the steps below. You can include up to three different dangerous goods commodities (three unique UN ID numbers as long as they are compatible) in a UPS package.
1.Complete the required information on the Warehouse screen for an international package. Select UPS in the Carrier list. Select a Worldwide service in the Service list.
2.Complete the Items and INTL tabs for the international shipment.
3.Click [OPTIONS].
4.Click the Dangerous Goods tab.
5.The Shipment sub-tab should be displayed by default. If not, click Shipment at the top of the page. Most of the information on this tab is populated from your UPS Shipper Defaults table. You must select IATA in the Hazmat Regulation list. The table below provides a description for each field:
In this field... |
Do this... |
Hazmat Regulation |
Select IATA. |
Title of Signatory |
Type the title of the person who will sign the dangerous goods form. For example, "Dispatch Supervisor". |
Name of Signatory |
Type the name of the person who will sign the dangerous goods form. |
Place of Signatory |
Type the city name where the person will sign the dangerous goods form. |
Additional Handling Info |
Type any additional information that might apply to the shipment. For example, 'Keep package away from sun and all sources of heat.' The information prints on the documentation for the package. See the IATA Dangerous Goods Regulation Manual. |
Responsible Party |
Type the name of the person who is responsible for making arrangements for the package according to the IATA Dangerous Goods Regulation Manual. This is required only when shipping infectious substances (class 6.2). |
Responsible Party Phone # |
Type the phone number of the person who is responsible for the package. This is required only when shipping infectious substances (class 6.2). |
Departure Airport |
Type the three-letter code for the airport where the package will be departing from. |
Destination Airport |
Type the three-letter code for the airport where the package will arrive. |
Shipper Reference Number |
Type the reference number assigned for tracking purposes. |
6.If you are shipping more than one type of hazardous material in the same box and/or the shipment includes dry ice, select Package at the top of the page. Then configure the following check boxes and fields as required:
For this field... |
Do this... |
Outer Packing Type |
From the drop-down list, select an outer packing type (for example, "Aluminum Box"). If the outer packing type is not included the drop-down list, type in the outer packing type in the box below the drop-down list. Note: If you select an outer packing type from the drop-down list, the box below is disabled ("grayed out"). |
Outer Packing Count |
For all hazmat package types, enter any valid numeric value indicating the package count. |
Overpack Id Mark |
For shipments by air, in cases when the same consignment contains more than one overpack, each overpack must display an alpha-numeric identification mark. Any alpha-numeric format can be used for free-form text up to 50 alphanumeric characters. |
All Packed In One |
Select this check box if the package contains different dangerous goods (different UN ID numbers) within one box in the package. |
OverPack |
Select this check box if the package contains one or more chemicals in separate boxes within the package. |
Q-Value |
If the package type is All Packed In One, Parcel automatically calculates the Q-value. You can also enter a Q-value manually. Note: If you selected All Packed In One or All Packed In One and OverPack (see above), type a value between zero and one in this field. Q-Value is the percentage of the commodity that you shipped relative to the maximum quantity allowed. For example, a Q-value of 0.75 indicated that the package contains 75% of the maximum quantity allowed. |
7.If you are shipping dry ice, under the Dry Ice section, select the following check boxes and fill in the field as required.
Note: For dry ice shipments outside the United States, a dry ice contract with UPS is required.
Select this check box... |
If... |
Dry Ice |
Select (activate) this check box if the package contains dry ice.. |
Dry Ice Weight (in KGS) |
If the package contains dry ice, enter the dry ice weight in kilograms to two decimal points (without the weight unit); for example: 3.50. |
Is Medical |
If the package contains medical substances, select (activate) this check box. |
Dry Ice Packaging Type |
Type the dry ice packagiing type. |
8.At the top of the page, click [Item].
9.From the Hazmat Code drop-down list, select the Hazmat Code for the Item you are shipping.
Note: This list is populated from the Global Settings > Dangerous Goods Data table
After you select a Hazmat Code from the list, the data from the Parcel Web Admin Dangerous Goods Data table for that item type populates the Item sub-tab. You must enter the Units and Quantity manually. The following table below provides a description for each field:
Field |
Description |
Proper Shipping Name |
The proper shipping name of the commodity from the IATA Dangerous Goods Regulation Manual. |
Technical Name |
The technical name for all commodities whose proper shipping name ends in 'n.o.s.' ('not otherwise specified'). The technical name is a more detailed description of the commodity. |
Class/Division |
The category of the commodity as defined in the IATA Dangerous Goods Regulation Manual. |
Subrisk Class |
The category of subsidiary risks assigned to this commodity. Some dangerous goods have properties that meet more than one hazardous class. The less serious property is referred to as the subsidiary risk. |
UN Number |
The identification number assigned to this commodity by the United Nations. |
Packing Group |
The packing group assigned to this commodity by the United Nations. |
ADR Item Number |
Type the ADR Item Number; for example: if the substance is UN 2760, Arsenical pesticide, liquid, flammable, toxic: Item number 41, letter b (packing group II) |
ADR Group Letter |
Type the ADR Group Letter; for example: if the substance is UN 2760, Arsenical pesticide, liquid, flammable, toxic: Item number 41, letter b (packing group II) |
Quantity |
Type the amount of the commodity that you are shipping in a single container (based on the unit of measure you will select in the Units list). If you are shipping multiple containers of the same commodity in one larger box or (as in an overpack or 'all packed in one' package), type the amount that is in only one of the containers (not the total amount in the whole package). In the Packing Qty field, you will type the number of identical containers that are in the overpack or 'all packed in one' box. |
Units |
Enter the unit of measure that the commodity is measured in. This should match the units listed in the IATA Dangerous Goods Regulation Manual. For UPS, the acceptable units of measure are as follows: •Grams – for solids •Kilograms – for solids •Kilograms Gross – Gross total package weight in kilograms instead of the net weight of only the commodity in kilograms •Liters – for liquids |
Limited Quantity |
Indication of whether there is a limited quantity of the commodity in the package. If Yes, the package was prepared in accordance with the limited quantity packing instructions. In this case, the Packing Instructions begin with a 'Y'. |
Reportable Quantity |
For packages moving into or out of the United States, this is an indication of whether the commodity must be reported to the appropriate government agency in the case of a spillage. See 49 CFR for a table of reportable quantities. If you select "Yes" for Reportable Quantity, the letters "RQ" appear before said item on the IATA form. |
Cargo Aircraft Only |
Indication of whether the commodity can be shipped only on a cargo aircraft. If Yes, the commodity can not be shipped on a passenger aircraft. For UPS, this should always be No because UPS requires that all hazardous materials or dangerous goods packages conform to the passenger aircraft provision in the 49 CFR. |
Concentration |
The percentage of the dangerous commodity that is contained in the mixture being shipped in the package. This is required for these UN numbers: 1796, 1826, 1873, 2031. |
Packing Type |
A description of the type of packaging used to contain the commodity. For example, Steel Drum. The packaging type description can also include the IATA packaging type code (in parenthesis) as supplemental information but it must follow the text description. For example, "Steel Drum (1A1)" or "Fiberboard Box (4G)". So, you can add the code in parenthesis following the text description in this field. |
Packing Quantity |
The number of identical containers that are in the overpack or 'all packed in one' box. Each container must have the same UN number, proper shipping name, technical name, packing group, packing type, quantity, and unit of measure. |
Packing Instructions |
The instruction number that this package was prepared under. This can be found in the IATA Dangerous Goods Regulation Manual. |
DOT Special Permit |
Packages shipped under a DOT Special Permit number must mark the DOT SP number on the shipping papers in the ‘Type DOT Label(s) required, Ltd. Qty. or Special Permit field’ of the OP-900LL or OP-900LG. For Example: DOT-SP-9168. |
Special Prov. |
The Special Provision Number from the IATA Dangerous Goods Regulation Manual. |
Exemption Number |
Not used by UPS. |
Hazmat Labels |
Not required for UPS IATA packages. This field is numeric. |
Authorization |
Statement indicating any important information about certificates or authorities required to authorize the shipment or its preparation or packing. LTD. Qty. appears if limited quantity provisions apply to the commodity. Authorizations are detailed in the IATA Dangerous Goods Regulation Manual. |
Additional Description |
Type any additional information that might apply to the package. See 49 CFR. |
Maximum Quantity |
The maximum amount of the commodity allowed on an aircraft. This is used to determine the Q-value. The Q-value is the percentage of the commodity that you shipped relative to the maximum quantity allowed. A Q-value of 0.75 means that the package contains 75% of the maximum quantity allowed. |
Reference Number |
Type a reference value for this hazardous material item. You can type a maximum of 15 characters. The reference value will print on the shipping label after HAZ#. |
Emergency Response Contact |
This field is populated with the Emergency Contact entered in the Global Settings > Dangerous Goods Data table for the selected Hazmat Code. If no Emergency Contact information was entered for this Hazmat Code, this field is blank. If the Emergency Contact for this item is different from the default for this type of item, type the contact in case of emergency. Note: For more information on how Parcel uses Emergency Contact information, see the following Help topic: Carrier Compliance - Dangerous Goods (Hazmat). |
Emergency Response Phone |
This field is populated with the Emergency Contact phone number entered in the Global Settings > Dangerous Goods Data table for the selected Hazmat Code. If no Emergency Contact information was entered for this Hazmat Code, this field is blank. If the emergency contact phone number for this item is different from the default for this type of Item, type the phone number of the Emergency contact. Note: For more information on how Parcel uses Emergency Contact information, see the following Help topic: Carrier Compliance - Dangerous Goods (Hazmat). |
Net Explosive Mass |
For explosive articles belonging to Class 1, the total mass of the contained explosive substances of a shipment of munitions, fireworks, or similar products without the packaging, casings, bullets, etc. This value can also include the mass of the TNT-equivalent of all contained energetic substances. Required for IATA shipments of explosive materials. |
NEM U/M |
Unit of Measure for the Net Explosive Mass (see previous row). For DHL Global, the acceptable units of measure are as follows: •Gallons •Grams •Kilograms •Kilograms Gross •Liters •Ounces •Pint •Pounds •Quart |
Watt-Hour |
Type the watt hour of the lithium type. |
Lithium Metal Weight (Grams) |
Type the metal weight of the lithium grams. |
Lithium Type |
From the drop-down list, select one of the following Lithium type to UPS the specific type of packed with or contained in the package. •Battery •Cell |
10.Click [ADD] to add the commodity to the package. All of the data appears in a row in the grid at the bottom of the page. If you want to add other dangerous goods to this package, repeat Step 7. You can include up to three different (compatible) dangerous goods in a UPS package. After you have finished adding the dangerous goods to the grid at the bottom of the page, click [DONE] to return to the Warehouse page. On the Warehouse page, click [ADD] to add the package to the shipment, then click [SHIP] to ship it.
If you need to edit the data for any dangerous good after you clicked [ADD], select the check box in the far-left column of the row in the grid at the bottom of the page, then click [EDIT]. If you want to delete all of the data for the commodity, select the check box in the far-left column of the row in the grid at the bottom of the page, then click [DELETE].
11.After the package ships successfully, a popup window listing the documents to print appears. At a minimum, select the IATA Shipper's Declaration for Dangerous Goods form. You should also select the Commercial Invoice and Shipper's Export Declaration forms if they appear in the list. Then click [PRINT]. If the form appears on the screen, select File > Print to print it.
