BluJay Solutions Parcel 21.1.0 - User Guide
UPS - Processing U.S. Domestic Hazardous Materials |
Scroll |
This topic explains how to process a UPS hazardous materials package within the United States (U.S. 50 to U.S. 50 and U.S. 50 to Puerto Rico). You can use any domestic air service or UPS Ground for these packages.
To process a U.S. domestic UPS air or ground hazardous material package, follow these steps. You can include up to three different hazardous material commodities (three unique UN ID numbers as long as they are compatible) in a UPS package.
1.Complete the required information on the Warehouse screen for a domestic package. Select UPS in the Carrier list. Select any domestic service in the Service list.
2.Click [OPTIONS].
3.Click the Dangerous Goods tab.
Note: Some items of information on this tab are required for international shipments only. Refer to your hazardous materials/dangerous goods regulations.
4.The Shipment sub-tab should be displayed by default. If not, click Shipment at the top of the screen. From the Hazmat Regulation drop-down list, make the appropriate selection of one of the following hazmat regulation types:
•49 CFR – Title 49, Code of Federal Regulations, governing domestic transportation of hazardous materials within the US.
•ADR – European Agreement for transport of Dangerous Goods by Road within the European Union. (The acronym comes from the French Accord européen relatif au transport international des marchandises Dangereuses par Route).
•IATA – International Air Transport Association (IATA) Dangerous Goods Regulations.
•ORM-D – Marking that identifies Other Regulated Materials for Domestic (US) transport for packages containing hazardous material in a limited quantity.
•TDG – Canadian rules for Transportation of Dangerous Goods (TDG Regulations).
Note: For domestic shipments, the possible selections are 49 CFR and ORM-D. See you hazardous materials/dangerous goods regulations for more information.
5.If you are shipping more than one type of hazardous material in the same box and/or the shipment includes dry ice, select Package at the top of the page. Then configure the following check boxes and fields as required:
For this field... |
Do this... |
Outer Packing Type |
From the drop-down list, select an outer packing type (for example, "Aluminum Box"). If the outer packing type is not included the drop-down list, type in the outer packing type in the box below the drop-down list. Note: If you select an outer packing type from the drop-down list, the box below is disabled ("grayed out"). |
Outer Packing Count |
For all hazmat package types, enter any valid numeric value indicating the package count. |
Overpack Id Mark |
Overpack Identification Mark - Free form text 50 alphanumeric characters |
All Packed In One |
Select this check box if the package contains different dangerous goods (different UN ID numbers) within one box in the package. |
OverPack |
Select this check box if the package contains one or more chemicals in separate boxes within the package. |
Q-Value |
If the package type is All Packed In One, Parcel automatically calculates the Q-value. You can also enter a Q-value manually. Note: If you selected All Packed In One or All Packed In One and OverPack (see above), type a value between zero and one in this field. Q-Value is the percentage of the commodity that you shipped relative to the maximum quantity allowed. For example, a Q-value of 0.75 indicated that the package contains 75% of the maximum quantity allowed. |
6.If you are shipping dry ice, under the Dry Ice section, select the following check boxes as required.
Note: UPS accepts shipments consisting of dry ice within the 50 United States without a contract. For dry ice shipments outside the United States, a dry ice contract with UPS is required.
Select this check box... |
If... |
Dry Ice |
Select (activate) this check box if the package contains dry ice.. |
Dry Ice Weight (in KGS) |
If the package contains dry ice, enter the dry ice weight in kilograms to two decimal points (without the weight unit); for example: 3.50. |
Is Medical |
If the package contains medical substances, select (activate) this check box. |
Dry Ice Packaging Type |
Type the dry ice packaging type. |
7.At the top of the page, click [Item].
8.From the Hazmat Code drop-down list, select the Hazmat Code for the Item you are shipping.
Note: This list is populated from the Global Settings - Dangerous Goods Data table.
After you select a Hazmat Code from the list, the data from the Parcel Web Admin Dangerous Goods Data table for that item type populates the Item sub-tab. You must enter the Units and Quantity manually.
Note: The following table below provides a description for each field. Consult your hazmat/dangerous goods regulations to determine which fields are required for a given shipment. (Some fields are for international shipments only or shipments with European origins and destinations.)
Field |
Description |
Proper Shipping Name |
The proper shipping name of the commodity from the IATA Dangerous Goods Regulation Manual. |
Technical Name |
The technical name for all commodities whose proper shipping name ends in 'n.o.s.' ('not otherwise specified'). The technical name is a more detailed description of the commodity. |
Class/Division |
The category of the commodity as defined in the IATA Dangerous Goods Regulation Manual. |
Subrisk Class |
The category of subsidiary risks assigned to this commodity. Some hazardous materials have properties that meet more than one hazardous class. The less serious property is referred to as the subsidiary risk. |
UN Number |
The identification number assigned to this commodity by the United Nations. |
Packing Group |
The packing group assigned to this commodity by the United Nations. |
ADR Item Number |
The number that identifies the type of regulated good for an Agreement on Dangerous Goods by Road (ADR) package. Not required on US domestic shipments. |
ADR Group Letter |
The letter that identifies the ADR compatibility group of substances and articles. Not required on US domestic shipments. |
Quantity |
Type the amount of the commodity that you are shipping in a single container (based on the unit of measure you will select in the Units list). If you are shipping multiple containers of the same commodity in one larger box or (as in an overpack or 'all packed in one' package), type the amount that is in only one of the containers (not the total amount in the whole package). In the Packing Qty field, you will type the number of identical containers that are in the overpack or 'all packed in one' box. |
Units |
Enter the unit of measure that the commodity is measured in. This should match the units listed in the IATA Dangerous Goods Regulation Manual. For UPS, the acceptable units of measure are as follows: •Grams – for solids •Kilograms – for solids •Kilograms Gross – Gross total package weight in kilograms instead of the net weight of only the commodity in kilograms. •Liters – for liquids |
Limited Quantity |
Indication of whether there is a limited quantity of the commodity in the package. If Yes, the package was prepared in accordance with the limited quantity packing instructions. In this case, the Packing Instructions begin with a "Y". |
Reportable Quantity |
For packages moving into or out of the United States, this is an indication of whether the commodity must be reported to the appropriate government agency in the case of a spillage. See 49 CFR for a table of reportable quantities. From the drop-down list, select Yes or No. |
Cargo Aircraft Only |
Indication of whether the commodity can be shipped only on a cargo aircraft. If Yes, the commodity can not be shipped on a passenger aircraft. For UPS, this should always be No because UPS requires that all hazardous materials or dangerous goods packages conform to the passenger aircraft provision in the 49 CFR. |
Concentration |
The percentage of the dangerous commodity that is contained in the mixture being shipped in the package. This is required for these UN numbers: 1796, 1826, 1873, 2031. |
Packing Type |
A description of the type of packaging used to contain the commodity. For example, Steel Drum. The packaging type description can also include the IATA packaging type code (in parenthesis) as supplemental information but it must follow the text description. For example, "Steel Drum (1A1)" or "Fiberboard Box (4G)". You can add the code in parenthesis following the text description in this field. |
Packing Quantity |
The number of identical containers that are in the overpack or 'all packed in one' box. Each container must have the same UN number, proper shipping name, technical name, packing group, packing type, quantity, and unit of measure. |
Packing Instructions |
Not required by UPS 49 CFR packages. |
DOT Special Permit |
Packages shipped under a DOT Special Permit number must mark the DOT SP number on the shipping papers in the ‘Type DOT Label(s) required, Ltd. Qty. or Special Permit field’ of the OP-900LL or OP-900LG. For Example: DOT-SP-9168. |
Special Prov. |
The Special Provision Number from the IATA Dangerous Goods Regulation Manual. |
Hazmat Labels |
The hazmat labels that must appear on the package containing this commodity. See the IATA Dangerous Goods Regulation Manual. Note: This field is numeric. |
Authorization |
Statement indicating any important information about certificates or authorities required to authorize the shipment or its preparation or packing. LTD. Qty. appears if limited quantity provisions apply to the commodity. Authorizations are detailed in the IATA Dangerous Goods Regulation Manual. |
Additional Description |
Type any additional information that might apply to the shipment. See the 49 CFR section 172.203. |
Maximum Quantity |
The maximum amount of the commodity allowed on an aircraft. This is used to determine the Q-value. The Q-value is the percentage of the commodity that you shipped relative to the maximum quantity allowed. A Q-value of 0.75 means that the package contains 75% of the maximum quantity allowed. |
Reference Number |
Type a reference value for this hazardous material item. You can type a maximum of 15 characters. The reference value will print on the shipping label after HAZ#. |
Emergency Response Contact |
This field is populated with the Emergency Contact entered in the Global Settings > Dangerous Goods Data table for the selected Hazmat Code. If no Emergency Contact information was entered for this Hazmat Code, this field is blank. If the Emergency Contact for this item is different from the default for this type of item, type the name of the contact in case of emergency. Note: For more information on how Parcel uses Emergency Contact information, see the following Help topic: Carrier Compliance - Dangerous Goods (Hazmat). |
Emergency Response Phone |
This field is populated with the Emergency Contact phone number entered in the Global Settings > Dangerous Goods Data table for the selected Hazmat Code. If no Emergency Contact information was entered for this Hazmat Code, this field is blank. If the emergency contact phone number for this item is different from the default for this type of Item, type the phone number of the Emergency contact. Note: For more information on how Parcel uses Emergency Contact information, see the following Help topic: Carrier Compliance - Dangerous Goods (Hazmat). |
Net Explosive Mass |
For explosive articles belonging to Class 1, the total mass of the contained explosive substances of a shipment of munitions, fireworks, or similar products without the packaging, casings, bullets, etc. This value can also include the mass of the TNT-equivalent of all contained energetic substances. Required for IATA shipments of explosive materials. |
NEM U/M |
Unit of Measure for the Net Explosive Mass (see previous row). For DHL Global, the acceptable units of measure are as follows: •Gallons •Grams •Kilograms •Kilograms Gross •Liters •Ounces •Pint •Pounds •Quart |
Watt-Hour |
Type the watt hour of the lithium type. |
Lithium Metal Weight (Grams) |
Type the metal weight of the lithium grams. |
Lithium Type |
From the drop-down list, select one of the following Lithium type to UPS the specific type of packed with or contained in the package. •Battery •Cell |
9.Click [ADD] to add the commodity to the package. All of the data appears in a row in the grid at the bottom of the page. If you want to add other hazardous materials to this package, repeat Step 7. You can include up to three different (compatible) hazardous materials in a UPS package. After you have finished adding the hazardous materials to the grid at the bottom of the page, click [DONE] to return to the Warehouse page. On the Warehouse page, click [ADD] to add the package to the shipment, then click [SHIP] to ship it.
If you need to edit the data for any hazardous material after you clicked [ADD], select the check box in the far-left column of the row in the grid at the bottom of the page, then click [EDIT]. If you want to delete all of the data for the commodity, select the check box in the far-left column of the row in the grid at the bottom of the page, then click [DELETE].
10.After the package ships successfully, a popup window listing the documents to print appears. Select the UPS Hazmat Laser Compatible form. Then click [PRINT]. If the form appears on the screen, select File > Print to print it.
