BluJay Solutions Parcel 21.1.0 - User Guide
UPS World Ease® - Process a Shipment |
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To process a UPS World Ease® movement in Parcel, follow these steps:
1.On the Warehouse page, supply all of the required information for an international shipment:
a.On the Receiver tab, enter the address for the consignee who will be receiving this child package.
b.On the Importer tab, enter the Importer of Record address information for this UPS World Ease® movement. This is where the 'doc box' package will be shipped after it clears Customs at the port of entry. It can be the same address as the Receiver address (consignee address) for this package (if that is the Importer of Record).
c.Supply both the shipment-level and package and item-level detail on the Items and INTL tabs.
d.Enter the weight of the first child package in the Weight field (on the Parcel tab).
2.Click [OPTIONS].
3.Select the UPS World Ease® tab.
4.On the UPS World Ease® Master page, complete the following fields:
In this fields... |
Do this... |
VAT Number |
Type the Importer of Record's Value Added Tax number. |
Account Number |
Type the Importer of Record's Account Number. |
Invoice ShipTo Alternate |
If you want to use an alternate 'ship to' name for the UPS World Ease® Master Invoice, type the alternate 'ship to' name. The alternate 'ship to' name will appear on the Master Invoice in place of the 'ship to' address for the doc box. |
Master Invoice Number |
Type the Importer of Record's Master Invoice Number. |
Master PO Number |
Type the Importer of Record's Master PO Number. |
Master Shipment Description |
Type the Importer of Record's Master Shipment Description. |
DocBox Label |
From the DocBox Label drop-down list, select one of the following: •Print DocBox Label to Print DocBox Label. The Document Indicator for this Label is "EDI-CCP " •Suppress DocBox Label to Suppress the DocBox Label. The Document Indicator for this Label is "EDI-CCV " Notes: •The DocBox Label field is enabled only on an account with UPS Paperless Invoicing allowed. •By default DocBox Label field appears blank. •The Document Indicator for the blank option of DocBox Label is "INV-CC". |
5.The port of entry codes that are available for the Receiver consignee address appear in a grid. Select the radio button in the far left-hand column next to the port of entry that you want this UPS World Ease® movement to go through.
6.Click [DONE] to close the UPS World Ease® Master page and return to the main Warehouse page.
7.On the Parcel tab of the main Warehouse page, click [ADD] to add this master package to the shipment.
8.Click [SHIP] to 'ship' the package. This is the master shipment of the UPS World Ease® movement.
9.Now you can add additional packages to this UPS World Ease® movement. Follow these steps to add a child package to the UPS World Ease® movement:
a.Repeat Steps 1 through 3 above.
b.Select UPS World Ease® Child at the top of the UPS World Ease® tab (that you selected after you clicked [OPTIONS] on the Warehouse page).
c.On the UPS World Ease® Child page, the Receiver addresses from the open UPS World Ease® master shipments appear. To add this child package to one of the open master shipments, select the check box in the far-left column of the row containing the master shipment. Proceed to Step d below.
If this child package does not belong to any open UPS World Ease® movement (it is going to a different port of entry or Importer of Record), you can begin a new UPS World Ease® movement by selecting UPS World Ease® Master at the top of this dialog box. Then repeat steps 4 through 8 above to ship the master shipment.
d.Click [DONE] to close the UPS World Ease® Child page and return to the main Warehouse page.
e.On the Parcel tab of the main Warehouse page, click [ADD] to add this child package to the shipment.
f.Click [SHIP] to 'ship' the child package.
Closing a UPS World Ease® Shipment
Until you close UPS UPS World Ease® movements, you can continue to add child packages to them. When you close a UPS World Ease® movement, the application automatically processes the 'doc box' package for the movement. After you close UPS World Ease® movements, you can no longer add child packages to them or void child packages from them. Before you close a UPS World Ease® movement, if you void the master package, that will void the entire UPS World Ease® movement (all the child packages) associated with that master package.
To close UPS World Ease® movements, follow these steps:
1.On the Close page (click the Ship menu, then select Close), select UPS in the Carrier list.
2.Select the UPS World Ease® check box.
3.Click [SEARCH].
4.All of the open UPS World Ease® movements are displayed by the Importer of Record address for each one.
You can close all the open UPS World Ease® movements by selecting the check box to the left of the 'Tracking Number' column name. Or you can select the specific UPS World Ease® movements that you want to close by selecting the check box in the far-left column next to each movement that you want to close.
5.After you select the UPS World Ease® movements that you want to close, click [CLOSE].
The UPS World Ease® movements that you close are automatically uploaded to UPS and the shipping label and documentation for the 'doc box' package are generated. The documentation includes the UPS UPS World Ease® Master Invoice and Consolidated Invoice Detail report which contain the information about all of the child packages in each movement. The documentation goes in the 'doc box' package (which is a UPS-supplied cranberry-striped box).
