BluJay Solutions Parcel 21.1.0 - User Guide
DHL Global - Processing Dangerous Goods |
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To process an international DHL Global dangerous goods package carry out the following steps.
1.Complete the required information on the Warehouse page for a package. Select DHL Global in the Carrier list, and then pick an appropriate service.
2.Click [OPTIONS] to display the Warehouse Options screen.
3.On the Options screen, click the Dangerous Goods tab.
4.The Shipment sub-tab should appear by default. If not, click Shipment at the top of the page. Complete the fields as follows:
In this field... |
Do this... |
Excepted Quantities |
If the amount of the dangerous commodity you are shipping is considered 'excepted', select [Yes]. Otherwise, select [No]. Excepted quantity means that there is a small enough amount of the dangerous commodity that detailed information about the commodity is not required. Dangerous Goods forms are not required but the air waybill for the package must indicate "Dangerous Goods in Excepted Quantities". If you select [Yes], you can proceed to Step 8. |
Hazmat Regulation |
Select the appropriate regulation type for your shipment. |
Title of Signatory |
Type the title of the person who will sign the dangerous goods form. For example, "Dispatch Supervisor". |
Name of Signatory |
Type the name of the person who will sign the dangerous goods form. |
Place of Signatory |
Type the city name where the person will sign the dangerous goods form. |
Additional Handling Info |
Type any additional information that might apply to the shipment; for example: "Keep package away from sun and all sources of heat." The information prints on the documentation for the package. See the IATA Dangerous Goods Regulation Manual. |
Responsible Party |
Type the name of the person who is responsible for making arrangements for the package according to the IATA Dangerous Goods Regulation Manual. This is required only when shipping infectious substances (class 6.2). |
Departure Airport |
Type the three-letter code for the airport where the package will be departing from. |
Destination Airport |
Type the three-letter code for the airport where the package will arrive. |
Shipper Reference Number |
Type the user-defined Shipper Reference Number that Parcel prints on the IATA form. This value is required for international shipments. |
5.If you are shipping more than one type of hazardous material in the same box and/or the shipment includes dry ice, select Package at the top of the page. Then configure the following check boxes and fields:
For this field... |
Do this... |
Hazmat Package Type |
From the drop-down list, select one of the following options: •All Packed In One – The package contains different hazardous materials (different UN ID numbers) not individually labeled with full hazardous material shipping information. •Both – The package contains a mix of the two types. •Overpack – The package contains many smaller packages all labeled individually with hazardous material shipping information. |
Outer Packing Type |
Enter the Outer Packing Type code for the Hazmat Package Type in this field. Valid values are as follows: •A – All Packed in One •B – Both Note: This field is non-editable (grayed out) if Hazmat Package Type is set to Overpack. |
Outer Packing Count |
For all hazmat package types, enter any valid numeric value indicating the package count. |
Q-Value |
The package type is All Packed In One, Parcel automatically calculates the Q-value. You can also enter a Q-value manually. Note: If you selected All Packed In One or Both (see above), type a value between zero and one in this field. Q-Value is the percentage of the commodity that you shipped relative to the maximum quantity allowed. For example, a Q-value of 0.75 indicates that the package contains 75% of the maximum quantity allowed. |
Overpack Id Mark |
Type the Overpack Identification Mark. Air shippers who overpack dangerous goods must comply with this marking requirement to satisfy the IATA Dangerous Goods Regulations (IATA DGR). In cases where more than one overpack is included in the same shipment, each overpack must display an alphanumeric identification mark (Overpack Identification Mark) to aid in identifying the goods. Any alphanumeric format up to 50 characters may be used for this identification. |
UN Numbers (Excepted Quantities) |
If, in step 4, you selected Yes for Excepted Quantities, optionally use this field to enter the UN Numbers for the items that fall under this category. This is a free-form text field. The requirements are that you follow each entry with a comma and that you precede each UN Number with the characters "UN" (without quotation marks) if you wish the UN number to be printed on the transport (package) label. |
Dry Ice Weight (in KGS) |
If the shipment contains dry ice, type the weight of the dry ice in kilograms to two decimal places; for example: 10.00 |
6.At the top of the page, click [Item].
7.From the Hazmat Code drop-down list, select the Hazmat Code for the Item you are shipping.
Note: This list is populated from the Global Settings - Dangerous Goods Data table.
After you select a Hazmat Code from the list, the data from the Parcel Web Admin Dangerous Goods Data table for that item type populates the Item sub-tab. You must enter the Units and Quantity manually. The following table below provides a description for each field:
Field |
Description |
Hazmat Code |
The Hazmat Code for the Item being shipped. Note: This list is populated from the Global Settings - Dangerous Goods Data table. |
Proper Shipping Name |
The proper shipping name of the commodity from the IATA Dangerous Goods Regulation Manual. |
Technical Name |
The technical name for all commodities whose proper shipping name ends in 'n.o.s.' ('not otherwise specified'). The technical name is a more detailed description of the commodity. |
Class/Division |
The category of the commodity as defined in the IATA Dangerous Goods Regulation Manual. |
Subrisk Class |
The category of subsidiary risks assigned to this commodity. Some dangerous goods have properties that meet more than one hazardous class. The less serious property is referred to as the subsidiary risk. |
UN Number |
The identification number assigned to this commodity by the United Nations. |
Packing Group |
The packing group assigned to this commodity by the United Nations. |
ADR Item Number |
This number identifies the type of regulated good for an ADR package. Note: ADR is the European Agreement Concerning the International Carriage of Dangerous Goods by Road, that governs international transport of hazardous materials/dangerous goods. ("ADR" is the French abbreviation of Accord européen relatif au transport international des marchandises Dangereuses par Route.) |
Quantity |
The amount of the commodity that you are shipping in a single container (based on the unit of measure you will select in the Units list). If you are shipping multiple containers of the same commodity in one larger box or (as in an overpack or "all packed in one" package), this is the amount that is in only one of the containers (not the total amount in the whole package). In the Packing Qty field, you will type the number of identical containers that are in the overpack or "all packed in one" box. |
Units |
The unit of measure for the Quantity of the commodity (see previous row). This should match the units listed in the IATA Dangerous Goods Regulation Manual. For DHL Global, the acceptable units of measure are as follows: •Grams •Kilograms •Kilograms Gross •Liters •Ounces •Pounds |
Limited Qty. |
Indication of whether there is a limited quantity of the commodity in the package. If Yes, the package was prepared in accordance with the limited quantity packing instructions. In this case, the Packing Instructions begin with a 'Y'. |
Reportable Qty. |
For packages moving into or out of the United States, this is an indication of whether the commodity must be reported to the appropriate government agency in the case of a spillage. See the 49 CFR for a table of reportable quantities. |
Cargo Aircraft Only |
Indication of whether the commodity can be shipped only on a cargo aircraft. If Yes, the commodity can not be shipped on a passenger aircraft. |
Concentration |
The percentage of the dangerous commodity that is contained in the mixture being shipped in the package. This is required for these UN numbers: 1796, 1826, 1873, 2031. |
Packing Type |
A description of the type of packaging used to contain the commodity. For example, Steel Drum. The packaging type description can also include the IATA packaging type code (in parenthesis) as supplemental information but it must follow the text description. For example, "Steel Drum (1A1)" or "Fiberboard Box (4G)". So, you can add the code in parenthesis following the text description in this field. |
Packing Qty. |
The number of identical containers that are in the overpack or 'all packed in one' box. Each container must have the same UN number, proper shipping name, technical name, packing group, packing type, quantity, and unit of measure. |
Packing Instructions |
The instruction number that this package was prepared under. This can be found in the IATA Dangerous Goods Regulation Manual. |
Special Prov. |
The special provision number from the IATA Dangerous Goods Regulation Manual. |
Exemption Number |
The exemption number (if applicable) for shipping this commodity. |
Hazmat Labels |
The hazmat labels that must appear on the package containing this commodity. See the IATA Dangerous Goods Regulation Manual. |
Authorization |
Statement indicating any important information about certificates or authorities required to authorize the shipment or its preparation or packing. LTD. Qty. appears if limited quantity provisions apply to the commodity. Authorizations are detailed in the IATA Dangerous Goods Regulation Manual. |
Emergency Response Contact |
This field is populated with the Emergency Contact entered in the Global Settings > Dangerous Goods Data table for the selected Hazmat Code. If no Emergency Contact information was entered for this Hazmat Code, this field is blank. If the Emergency Contact for this item is different from the default for this type of item, type the contact in case of emergency. Note: For more information on how Parcel uses Emergency Contact information, see the following Help topic: Carrier Compliance - Dangerous Goods (Hazmat). |
Emergency Response Phone |
This field is populated with the Emergency Contact phone number entered in the Global Settings > Dangerous Goods Data table for the selected Hazmat Code. If no Emergency Contact information was entered for this Hazmat Code, this field is blank. If the emergency contact phone number for this item is different from the default for this type of Item, type the phone number of the Emergency contact. Note: For more information on how Parcel uses Emergency Contact information, see the following Help topic: Carrier Compliance - Dangerous Goods (Hazmat). |
Net Explosive Mass |
For explosive articles belonging to Class 1, the total mass of the contained explosive substances of a shipment of munitions, fireworks, or similar products without the packaging, casings, bullets, etc. This value can also include the mass of the TNT-equivalent of all contained energetic substances. Required for IATA shipments of explosive materials. |
NEM UM |
Unit of Measure for the Net Explosive Mass (see previous row). For DHL Global, the acceptable units of measure are as follows: •Grams •Kilograms •Kilograms Gross •Liters •Ounces •Pounds |
8.Click [ADD] to add the dangerous good to the package. All of the data appears in a row in the grid at the bottom of the page. If you want to add other dangerous goods to this package, repeat Step 7. After you have finished adding the dangerous goods to the grid at the bottom of the page, click [DONE] to return to the Warehouse page. On the Warehouse page, click [ADD] to add the package to the shipment, then click [SHIP] to ship it.
If you need to edit the data for any dangerous good after you clicked ADD, select the check box in the far-left column of the row in the grid at the bottom of the page, then click [EDIT]. If you want to delete all of the data for the commodity, select the check box in the far-left column of the row in the grid at the bottom of the page, then click [DELETE].
9.After the package ships successfully, a popup window listing the documents to print appears. Select the IATA Shipper's Declaration for Dangerous Goods form, and then click [Print]. If the form appears on the screen, select File > Print to print it.
