BluJay Solutions Parcel 21.1.0 - User Guide
DHL - Processing U.S. Origin International Dangerous Goods |
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To process a International DHL dangerous goods package with a U.S. origin, follow the steps below.
1.Complete the required information on the Warehouse page for a domestic package. Select DHL in the Carrier list. Select a non-letter International air service in the Service list.
2.Click [OPTIONS].
3.On the Shipment tab, if you will be using a DHL Lab Pack to hold the dangerous good, select the Liquid Packaging check box. DHL's Lab Pack is designed for laboratory specimens.
4.Click the Dangerous Goods tab.
5.The Shipment sub-tab should appear by default. If not, click Shipment at the top of the page. Most of the information on this page is populated from your DHL Shipper Defaults table. Complete the fields that are not populated (and modify the others as needed) as follows:
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Hazmat Regulation |
From the drop-down list, select IATA. |
Name of Signatory |
Type the name of the person who will sign the dangerous goods form. |
Title of Signatory |
Type the title of the person who will sign the dangerous goods form; for example: "Dispatch Supervisor". |
Place of Signatory |
Type the city name where the person will sign the dangerous goods form. |
Additional Handling Info |
Type any additional information that might apply to the shipment; for example: "Keep package away from sun and all sources of heat." The information prints on the documentation for the package. See the appropriate section in the IATA Dangerous Goods Regulation Manual. |
Responsible Party |
Type the name of the person who is responsible for making arrangements for the package according to the appropriate section of the IATA Dangerous Goods Regulation Manual. This is required only when shipping infectious substances (Class 6.2). |
Responsible Party Phone # |
Type the phone number of the person who is responsible for the package. This is required only when shipping infectious substances (class 6.2). |
Departure Airport |
Type the three-letter code for the airport where the package will be departing from. |
Destination Airport |
Type the three-letter code for the airport where the package will arrive. |
6.At the top of the page, click [Package]. If you will be shipping multiple containers of the same commodity and those containers will all be packed in one larger box or container, select the Hazmat Package Type as follows:
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Hazmat Package Type |
From the drop-down list, select one of the following package types: •All Packed In One – If you are shipping multiple containers of commodities and the containers are not all individually labeled with full dangerous goods information. Additionally, all the containers are packed into one larger box or container bearing all the required dangerous goods labeling; for example: medical samples in pouches packaged in a box with dry ice. •Overpack – If you are shipping multiple containers of commodities, each container is labeled with the required dangerous goods information, and the containers are all correctly packed into another larger box or container; for example: multiple cylinders of the same substance are packed into a larger crate or box. |
Outer Packing Type |
Outer Packing Type is not required for DHL because DHL does not allow multi-package shipments of dangerous goods. (This field is grayed out.) |
Outer Packing Count |
Outer Packing Count is not required for DHL because DHL does not allow multi-package shipments of dangerous goods. (This field is grayed out.) |
Q-Value |
If the outer package contains more than one UN number (more than one type of commodity is in the package), the Q-value is required. Parcel automatically calculates the Q-value, which is based on the maximum quantity of the commodity that is allowed to be shipped (Maximum Quantity field on the Items sub-tab). If the outer package contains only one UN number (the same commodity), then the Q-value is not required. |
7.At the top of the page, click [Item].
8.From the Hazmat Code drop-down list, select the Hazmat Code for the Item you are shipping.
Note: This list is populated from the Global Settings - Dangerous Goods Data table.
After you select a Hazmat Code from the list, the data from the Parcel Web Admin Dangerous Goods Data table for that item type populates the Item sub-tab. You must enter the Units and Quantity manually. The following table below provides a description for each field:
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Hazmat Code |
From the drop-down list, select the correct hazmat code for the shipment; for example: 00283167 METHANOL |
Proper Shipping Name |
The proper shipping name of the commodity from the DG Regulation Manual. |
Technical Name |
The technical name for all commodities whose proper shipping name ends in "n.o.s." ("not otherwise specified"). The technical name is a more detailed description of the commodity. |
Class/Division |
The category of the commodity as defined in the IATA Dangerous Goods Regulation Manual. |
Subrisk Class |
The category of subsidiary risks assigned to this commodity. Some dangerous goods have properties that meet more than one hazardous class. The less serious property is referred to as the subsidiary risk. |
UN Number |
The identification number assigned to this commodity by the United Nations. |
Packing Group |
The packing group assigned to this commodity by the United Nations. |
ADR Item Number |
Type the ADR Item Number; for example: if the substance is UN 2760, Arsenical pesticide, liquid, flammable, toxic: Item number 41, letter b (packing group II) |
ADR Group Letter |
Type the ADR Group Letter; for example: if the substance is UN 2760, Arsenical pesticide, liquid, flammable, toxic: Item number 41, letter b (packing group II) |
Quantity |
Type the amount of the commodity that you are shipping in a single container (based on the unit of measure you will select in the Units list). If you are shipping multiple containers of the same commodity in one larger box or (as in an overpack or 'all packed in one' package), type the amount that is in only one of the containers (not the total amount in the whole package). In the Packing Qty field, you will type the number of identical containers that are in the overpack or 'all packed in one' box. |
Units |
Enter the unit of measure that the commodity is measured in. This should match the units listed in the IATA Dangerous Goods Regulation Manual. Acceptable units of measure are as follows: •Grams - for solids •Kilograms - for solids •Kilograms Gross - gross total package weight in kilograms instead of the net weight of only the commodity in kilograms. •Liters - for liquids |
Limited Quantity |
From the drop-down list, select Yes or No. This field provides an indication of whether there is a limited quantity of the commodity in the package. If Yes, the package was prepared in accordance with the limited quantity packing instructions. In this case, the Packing Instructions begin with a "Y". |
Reportable Quantity |
From the drop-down list, select Yes or No. This field is for packages moving into or out of the United States and provides an indication of whether the commodity must be reported to the appropriate government agency in the case of a spillage. See 49 CFR for a table of reportable quantities. |
Cargo Aircraft Only |
From the drop-down list, select Yes or No. This field provides an indication of whether the commodity can be shipped only on a cargo aircraft. A value of "Yes" indicates that the commodity cannot be shipped on a passenger aircraft. |
Packing Qty. |
The number of identical containers that are in the overpack or 'all packed in one' box. Each container must have the same UN number, proper shipping name, technical name, packing group, packing type, quantity, and unit of measure. |
Special Prov. |
The special provision number from the IATA Dangerous Goods Regulation Manual. |
Concentration |
The percentage of the dangerous commodity that is contained in the mixture being shipped in the package. A value for this field is required for the following UN numbers: 1796, 1826, 1873, 2031. |
Hazmat Labels |
The hazmat labels that must appear on the package containing this commodity. See section on hazmat labels in the IATA Dangerous Goods Regulation Manual. |
Packing Type |
A description of the type of packaging used to contain the commodity. For example, Steel Drum. The packaging type description can also include the IATA packaging type code (in parenthesis) as supplemental information but it must follow the text description; for example: "Steel Drum (1A1)" or "Fiberboard Box (4G)". You can add the code in parenthesis following the text description in this field. |
Packing Instructions |
The instruction number that this package was prepared under. This information can be found in the appropriate section of the IATA Dangerous Goods Regulation Manual. |
Maximum Qty. |
The maximum amount of the commodity allowed on an aircraft. This is used to determine the Q-value. The Q-value is the percentage of the commodity that you shipped relative to the maximum quantity allowed. A Q-value of 0.75 means that the package contains 75% of the maximum quantity allowed. |
Exemption Number |
If you have an exemption number for shipping this commodity, type that number in this box. |
Authorization |
Statement indicating any important information about certificates or authorities required to authorize the shipment or its preparation or packing. LTD. Qty. appears if limited quantity provisions apply to the commodity. Authorizations are detailed in the IATA Dangerous Goods Regulation Manual. |
Emergency Response Contact |
This field is populated with the Emergency Contact entered in the Global Settings > Dangerous Goods Data table for the selected Hazmat Code. If no Emergency Contact information was entered for this Hazmat Code, this field is blank. If the Emergency Contact for this item is different from the default for this type of item, type the contact in case of emergency. Note: For more information on how Parcel uses Emergency Contact information, see the following Help topic: Carrier Compliance - Dangerous Goods (Hazmat). |
Emergency Response Phone |
This field is populated with the Emergency Contact phone number entered in the Global Settings > Dangerous Goods Data table for the selected Hazmat Code. If no Emergency Contact information was entered for this Hazmat Code, this field is blank. If the emergency contact phone number for this item is different from the default for this type of Item, type the phone number of the Emergency contact. Note: For more information on how Parcel uses Emergency Contact information, see the following Help topic: Carrier Compliance - Dangerous Goods (Hazmat). |
9.If the hazardous material that you selected in the Hazmat Code list is radioactive (all radioactive materials are Class 7), most of the radioactive data will be populated in the Radioactive page. However, you might need to complete some fields on that page. Click [Radioactive] at the top of the page.
If the hazardous material you are shipping is not radioactive, click [ADD] to add the hazardous material to the package. All of the data appears in a row in the grid at the bottom of the page. If you want to add other hazardous materials to this package, repeat Step 8 and following. After you have finished adding the hazardous materials to the grid at the bottom of the page, click [DONE] to return to the Warehouse page. On the Warehouse page, click [ADD] to add the package to the shipment, then click [SHIP] to ship it.
Note: If you need to edit the data for any hazardous material after you clicked Add, select the check box in the far-left column of the row in the grid at the bottom of the page, then click [EDIT]. If you want to delete all of the data for the commodity, select the check box in the far-left column of the row in the grid at the bottom of the page, then click [DELETE].
10.After the package ships successfully, a popup window listing the documents to print appears. At a minimum, select the IATA Shipper's Declaration for Dangerous Goods form. Then click [Print]. If the form appears on the screen, select File > Print to print it.
